Strategic Facilities Project RFP’s

Aug 13, 2026 12:00 AM

Last Updated: September 18, 2026

Engineers Nova Scotia is seeking consulting services to assist with several strategic facilities initiatives, which require specialized guidance related to the disposition of the existing building, selection of new office space, design and fit-up of the new space, and management of the move to the new space.   

The existing facility does not meet Engineers Nova Scotia’s long-term needs and projected growth. The organization has therefore determined that relocation to a modern, accessible office environment is the appropriate strategic direction.

There are four phases that make up this multi-phase strategic facilities project, as outlined below. Click on the link associated with each Phase to access the RFP document, available in PDF format.

  • Phase 1: Disposition of the existing building.   RFP Document
  • Phase 2: Search, analysis, and selection of new office space (leased or owned) within the Halifax Regional Municipality. RFP Document
  • Phase 3: Design, renovation, and fit-up of the selected space, including furniture and décor. RFP Document 
  • Phase 4: Move from current office space to the new office space. RFP to be issued once Phase 3 timelines are completed.
     

Proponents may bid on one Phase only or may propose services spanning multiple Phases if they possess the requisite ability and capacity.
 

An RFP Question Master Response List, outlining questions from Proponents and Answers is available Click here. Updated Sept 18, 2026

Questions regarding the RFP’s must be submitted by email to Lisa Brinson, Executive Assistant | Office Coordinator at Lisa@engineersnovascotia.ca  by 7 September 2026 at 12:00 PM AT.  The RFP submission deadline is 28 September 2026 by 12:00 PM AT

 

NOTICE:  Please be advised that, effective 17 September 2026, Engineers Nova Scotia has issued Amendment No. 1 to the Phase 2 and Phase 3 Request for Proposals (RFPs) related to the office relocation project.

The amendment is administrative in nature and has been made to remove references to, and materials associated with, a third party in order to respect intellectual property rights and proprietary information. References to the third party and related materials have been removed from the RFP documents and associated appendices.

Engineers Nova Scotia advises that these amendments do not change the intent of the procurement, the scope of work, the project objectives, or the functional and accommodation requirements upon which proponents are expected to base their submissions. The information necessary to prepare responsive proposals remais materially unchanged.

The amended RFP documents supersede all previous versions of the Phase 2 and Phase 3 RFPs and shall form part of the procurement record. Proponents are solely responsible for ensuring that their submissions are prepared using the amended documents and for considering all amendments issued during the procurement process. The Questions and Answers document has also been updated to reflect these revisions.

In the event of any inconsistency between previously issued documents and the amended RFP documents, the amended versions shall prevail. Engineers Nova Scotia appreciates your cooperation and continued participation in this procurement process.

Phase 3 RFP General Addendum Statement

With regards to pricing for the RFP for PHASE 3: DESIGN, RENOVATION, AND FIT-UP OF SELECTED OFFICE SPACE Engineers Nova Scotia recognizes that many project variables remain unknown and that proponents must rely on professional assumptions in preparing their submissions.

The purpose of this RFP is not to establish a final guaranteed project budget before all project conditions are known. Rather, it is intended to identify a qualified partner who can demonstrate the capability, methodology, experience, risk management approach, and pricing framework necessary to successfully deliver the project.

Accordingly, proponents should:

  • Clearly document their assumptions.
  • Identify any major scope dependencies or risks.
  • State any exclusions.
  • Provide budgetary estimates and confidence levels where appropriate.
  • Identify services that may require later confirmation once site-specific information becomes available.

Engineers Nova Scotia does not intend to delay procurement of Phase 3 services pending identification of a new building. Instead, proponents are encouraged to demonstrate how they would manage uncertainty, validate assumptions, refine budgets, and control risk as more project information becomes available.

For evaluation purposes, proponents will not be disadvantaged for identifying reasonable assumptions, qualifications, or contingencies, provided these are clearly disclosed and professionally justified.